Executive Assistant to Middle-earth Enterprises
Middle‑earth Enterprises AB is part of the Embracer Group and operates as a production and coordination hub for large‑scale international game development. Working closely with multiple studios across the Embracer umbrella, the company supports the development of high‑profile titles and complex multi‑studio productions.
Role introduction
We are now seeking an Executive Assistant – Global Game Development & Administration to provide administrative, coordination, and communication support to senior project stakeholders and international development teams. The role focuses on organisational support, documentation, scheduling, and facilitation of day-to-day activities in a distributed game development environment.
Responsibilities
- Provide administrative and coordination support to senior project stakeholders and management
- Support planning, scheduling, and follow-up of meetings, milestones, and internal activities
- Maintain documentation, reports, and project-related information
- Support communication and information flow between international studios and partner teams
- Assist with preparation of presentations, reports, and internal materials
- Support coordination of workflows related to game development pipelines (art, tech, QA, build/release)
- Assist with organisational and administrative tasks related to international collaboration
- Follow established processes and tools for documentation, reporting, and information management
- Support collaboration with external vendors and partner studios
Requirements (must be met)
The candidate must have:
- At least 4–5 years of documented experience in an executive assistant, administrative, or coordination role within game development or a related industry
- Experience working in international and multi-studio environments
- Experience supporting projects, production workflows, or development activities in game development or a related industry
- Strong organisational, coordination, and documentation skills
- Fluency in English, spoken and written
Additional language requirement
Because key partner teams predominantly operate in Ukrainian, proficiency in Slavic languages (Ukrainain) is required to ensure effective communication and understanding of project context.
Meritorious qualifications
- Experience working in game development studios or similar creative/technical environments
- Experience supporting international collaboration across multiple teams and time zones
- Experience working in structured, process-driven organizations
Employment terms
- Full time
- Permanent or as agreed
- Salary according to individual agreement
Application
Applications are submitted via Qtym’s website.
Questions:
For questions about the position, please contact: [email protected]
Application deadline: 11 March